Essentials
Small, non-VAT businesses and sole directors
From R3,800/month
- Bookkeeping from your bank statements
- Payroll for up to 5 employees
- Monthly reconciliations
- Quarterly reports
Services and Partners
Accounting, tax and compliance services tailored to your business
Every client I work with has a different story. Some are doctors opening their first practice, some are entrepreneurs registering their first company, and others simply want their books and SARS returns off their plate. Whatever brings you here, find the service that fits you below. If you are not sure where to start, book a call and we will work it out together.
Christopher NdebeleManaging Director, EasyComply and Reportify Med
Healthcare Services
We help doctors and healthcare professionals set up and run a practice that is properly structured, registered and compliant, so you can focus on your patients.
Who it's for: Doctors going into private practice, locums starting their own practice, and existing practices converting to an Inc.
Good to know
In an Inc., directors must be registered practitioners and are jointly liable for the company's debts. Getting the structure right from the start matters.
Setting up your practice
- Personal liability company (Inc.) registration with CIPC
- BHF practice number (PCNS) application support
- SARS income tax, VAT and PAYE registrations
- Professional business bank account setup
- HPCSA-related practice support
Running your practice
- Monthly bookkeeping and reconciliations
- Practice staff payroll
- Provisional tax planning for practitioners
- Annual financial statements for the Inc.
- Tax returns for the Inc. and for you personally
Bookkeeping and Accounting
Up-to-date books give you a clear picture of your business and make tax time painless. We keep your records accurate every month, on the software that suits you.
Who it's for: Businesses of any size that want their books done properly, without hiring an in-house bookkeeper.
Good to know
SARS can ask for supporting records for up to five years after a return is submitted, so good bookkeeping is also your best protection in a SARS review.
Every month
- Transaction processing on Xero, Sage or QuickBooks
- Bank, credit card and loan reconciliations
- Creditors management and supplier payment runs, bi-weekly or monthly
- Debtors management, available as an add-on
- Management accounts with a plain-language summary
Every year
- Annual financial statements
- Year-end adjustments and working papers
- Information for your bank or auditor when needed
- Catch-up bookkeeping for months or years that are behind
- Cloud accounting setup, so you can see your numbers any time
Payroll and Tax Services
We make sure your people are paid correctly and SARS receives what it is owed, on time, with planning so you never pay more tax than you should.
Who it's for: Employers with staff, VAT vendors, companies, and individuals with more than one source of income.
Good to know
The EMP201 is due by the 7th of every month. Late payment attracts a 10% penalty plus interest, so we make sure it never slips.
Payroll
- Monthly payroll processing and payslips
- Leave management
- EMP201 submissions for PAYE, UIF and SDL
- EMP501 reconciliations and IRP5 certificates
- New employee and UIF registrations
Tax
- Individual income tax returns (ITR12)
- Company income tax returns (ITR14)
- Provisional tax (IRP6) and tax planning
- VAT registration and VAT201 returns
- SARS queries, verifications and correspondence
Company Secretarial Services
Your company needs to stay registered and in good standing with CIPC. We handle the paperwork, from registration day to every annual return after that.
Who it's for: New businesses registering a company, and existing companies that need changes or are behind on CIPC compliance.
Good to know
Companies that fall behind on their annual returns can be deregistered by CIPC. If this has happened to yours, we can apply to have it reinstated.
Registrations
- New private company (Pty) Ltd registrations
- Company name reservations
- Memorandum of Incorporation (MOI)
- Share certificates and securities register
- SARS income tax registrations for individuals and companies
Ongoing compliance
- Annual return submissions
- Beneficial ownership filings
- Director changes and company amendments
- Company name and registered address changes
- CIPC company reinstatements
Shelf Companies
Need a company today? A shelf company is already registered and ready to trade, so you can open a bank account, tender or sign a contract without waiting for a new registration.
Who it's for: Businesses with an urgent contract, tender or bank account to open, or anyone who wants to start trading straight away.
Good to know
Some tenders and clients prefer an earlier company registration date, which is one reason businesses choose a shelf company over a new registration.
What you get
- A company already registered with CIPC
- No trading history, debts or liabilities
- Directors and shareholding transferred to you
- Company documents and share certificates
We can also help with
- Changing the name to your chosen business name
- SARS, VAT and PAYE registrations
- Business bank account setup
- Ongoing accounting and compliance
Business Consulting
Beyond compliance, we help you understand your numbers and plan ahead, so you can make decisions with confidence.
Who it's for: Owners who want to grow, raise funding, or simply understand where their business is heading.
Good to know
Our financial models are built by an FMVA-certified (Financial Modelling and Valuation Analyst) accountant, so your forecasts are built to a professional standard.
Planning
- Budgets and cash flow forecasts
- Financial models for decisions and funding
- Business structure advice: sole proprietor, company or Inc.
Systems and support
- Compliance tracking, so no deadline is missed
- Simple business processes and trackers
- General advisory and business support
Monthly Packages
Choose the level of support your business needs. Every package comes with a fixed monthly fee and a dedicated accountant.
Our speciality
Medical Practice
Doctors and practices registered as an Inc.
From R6,500/month
- All practice transactions and supplier invoices
- Payroll for up to 5 practice staff
- Monthly reconciliations and management accounts
- Creditors management and supplier payment runs
- Provisional tax planning and HPCSA support
Growth
VAT-registered businesses with suppliers and staff
From R8,700/month
- All supplier invoices and transactions
- Payroll for up to 10 employees
- Monthly reconciliations and management accounts
- Creditors management and supplier payment runs
Every package includes
- Annual financial statements
- All SARS returns: income tax, provisional tax, VAT, EMP201 and EMP501
- CIPC annual return and beneficial ownership filing
- Support by email and WhatsApp
Prices are starting prices and exclude software subscription fees (such as Xero and SimplePay). Your final fee depends on your transaction volumes and needs, and is confirmed in writing before we start. Extra services can be added to any package, including debtors management. For medical practices, debtors and medical aid billing are handled by our subsidiary, Reportify Med. Catch-up work, reconstruction and once-off work are quoted separately.
Getting Started Is Easy
From your first call to your first month-end, here is what to expect.
- 1
Book a free consultation
Pick a time that suits you online. We discuss your business, what is up to date and what you need.
- 2
Receive your proposal
You get a clear proposal and engagement letter with your fixed monthly fee. No hidden costs.
- 3
Onboarding
We collect your records, bring your SARS and CIPC profiles up to date, and set up your accounting and payroll software.
- 4
Ongoing monthly support
Your books, payroll and returns are handled every month, and you always know exactly who to call.
Once-off services
Need something done once, without a monthly package? These services are priced on quote, based on what your business needs. Most once-off requests are handled within 24 to 72 hours, subject to SARS and CIPC processing times.
- Company registrations
- Inc. registrations for medical professionals
- Shelf companies
- CIPC company reinstatements
- Annual returns
- Beneficial ownership filings
- Director and company amendments
- VAT and PAYE registrations
- Individual tax returns (ITR12)
- Catch-up bookkeeping
Our Technology and Partners
We work with industry-leading platforms and professional bodies to deliver efficient, accurate and compliant financial services.
